Program Administrator

Program Administrator

Reports to: Chief Executive Officer

Position Type: Full-time 

Community Foundation of Utah's Mission

We strive to enable all Utahns to contribute to our community today, ensuring a brighter tomorrow.


The Program Administrator serves a vital role in fulfilling the Community Foundation of Utah’s (CFU) mission by supporting the coordination, administration and implementation of a diverse portfolio of community and program initiatives.


CFU is Utah’s partner in philanthropy, bringing donors, nonprofits, and community stakeholders together to build a brighter future for Utah. We are seeking a dynamic professional eager to help administer and augment programming to support CFU’s role as a philanthropic leader and convener in our community. This role is integral in administering processes to execute, institutionalize, and grow our community work. Candidates should have a strong interest in supporting organizational effectiveness, process improvement, community engagement, and data-driven decision-making.

The Program Administrator is part of a small but mighty team, and part of an organization at the epicenter of community impact in Utah. Founded in 2008, CFU has deployed over $350 million in grants to over 1,000 nonprofit organizations, while spearheading a diverse set of community-driven initiatives to address pressing community challenges. 

As a dynamic organization, every day brings new opportunities. We look for team members excited by the new and innovative, but aware of the importance of exceeding at the day to day work that drives organizational goals. Our organizational culture embraces constant iteration and a relentless pursuit of excellence within conditions that rarely stay static, and we seek team members able to execute in such an environment. CFU looks for professionals with exceptional financial, written, and verbal communication skills who embrace full ownership of their roles and are inspired to work within an organization building a better future for Utah. 

Roles and Responsibilities:

 Community Impact Funds

  • Execute on administering CFU’s Community Impact Fund portfolio
  • Facilitate coordination and grantmaking for Community Impact Funds including budgeting, meeting scheduling, logistics, disbursements, reporting, and evaluation
  • Administer necessary data collection efforts and draft fund impact and grant reports to both internal and external stakeholders 
  • Handle general administrative duties, and ensure seamless communication between CFU and community fund stakeholders
  • Collaborate with marketing efforts to develop compelling narratives around Community Impact Fund activities and opportunities
  • Respond to general community inquiries

Community Initiatives

  • Work closely to support and execute on CFU’s community impact initiatives and achieve impact outcomes in furtherance of CFU’s mission and vision
  • Serve as point of contact for Community Impact Fund committees, scheduling meetings, drafting agendas, recording any relevant minutes, and supporting the preparation and distribution of advance and follow-up materials
  • Facilitate administration, coordination, and grantmaking for community initiatives including budgeting, meeting scheduling, logistics, disbursements, and reporting 
  • Collect and organize initiative content for inclusion in annual report, grant applications and reports, board and committee memos, and other external reports
  • Engage relevant community stakeholders, schedule meetings, and summarize findings 
  • Draft fund impact and grant reports to both internal and external stakeholders 
  • Respond to general community inquiries 

Community Grantmaking Funds

  • Execute logistics and administration of $10+ million community grantmaking fund portfolio
  • Support the Community Partnerships Manager and others in grantmaking responsibilities as well as issue area research for community funds
  • Work with broader CFU team to imbed equitable and inclusive practices in CFU grantmaking
  • Coordinate fund committees, handle general administrative duties, and ensure seamless communication between CFU and community fund stakeholders
  • Respond to general community inquiries

Internal Communications

  • Support CFU team members with managing requests from fundholders and community members including, but not limited to, grant opportunities, nonprofit portfolio development, organizational due diligence, or network building 
  • Support CFU executive team with implementation and completion of annual compliance monitoring activities 
  • Administer any necessary activities and renewals to maintain CFU’s national accreditation through the Council on Foundations 
  • Engage with specific CFU vendors as needed, reviewing agreements, monitoring deliverables, and escalating any issues to the CFU executive team 
  • Support CFU marketing team by drafting requested copy for CFU marketing materials and the annual report, related to community impact funds, community designated, or other portfolio projects 
  • Special projects as needed

Preferred Experience 

  • A minimum of two years’ work experience in a professional office environment 
  • Strong organizational and time management skills with exceptional attention to detail
  • Excellent writing, editing, and communication skills
  • Budgeting skills and experience with a high level of comfort with financial reporting 
  • Ability to forecast process bottlenecks and proactively implement solutions 
  • Outstanding interpersonal skills and a desire to connect with community members, staff, and CFU’s Board of Directors
  • Knowledge of all Microsoft programs and high level of digital literacy
  • Data collection experience a plus 
  • Salesforce experience a plus

Who You Are

  • A strong interest in supporting organizational effectiveness, data-driven decision-making, process improvement, and program administration
  • Someone with a “can do” attitude and desire to broaden skill set and knowledge base
  • See the potential of innovative, community-driven philanthropy to transform communities 
  • Eager to empathize with and integrate diverse perspectives as well as develop inclusive and equitable processes 
  • Willing and able to amend, change, or streamline processes based on new evidence and/or stakeholder resources and capacity
  • Understand the value and impact of continuous learning and iteration 
  • Unafraid of the unknown or unfamiliar 
  • Willingness to work occasional evenings and travel occasionally to communities throughout Utah 
  • Comfortable with financial complexity and able to effectively apply financial information to grantmaking processes and other relevant tasks 
  • A transparent communicator eager to both give and receive constructive feedback 
  • Ability to juggle multiple and disparate priorities efficiently and smoothly

Submit your resume to , along with a cover letter that shares your interest in CFU generally and the role specifically.